FREQUENTLY ASKED QUESTIONS
General registration questions | Online registration questions | Registration confirmation questions
For Overnight Campers | Coming to Camp | Meals | Medical
Parking and Transportation | Cancellations and Refunds | Recruiting | Contacting the Camps Office
GENERAL REGISTRATION QUESTIONS
How do I register a camper?
The quickest and easiest way to register is by doing it online using a credit card. On the team's "Camp Home" page, click on the "Register Now!" link below the camp dates.
You may also register by mail. Click on the "Camp Brochure" in the Important Information drop down menu. Download the form and send this with your payment to the address provided on the form.
Are camps open to boys and girls of all ages?
Ages/grades and other enrollment requirements vary camp to camp. You may refer to each camp's web page for details. Please be aware that due to NCAA recruiting rules, our camps generally are not permitted to make exceptions to the stated camp eligibility requirements.
Do I have to pay the full camp fee at the time of registration?
Most camps require a payment at the time of registration, however, a few camps may require only a deposit. Please refer to each camp's web page for details. Full payment is required for all online registrations.
When do you stop accepting registrations for camps?
Registration generally closes 48 hours prior to the start of the camp. All camp registrations are processed in the order in which they are received. Most camps offer walk-up registration unless otherwise noted on the camp brochure.
What's the difference between "overnight" and "day" campers?
Many of our camps offer two enrollment options for campers - overnight and day. Overnight campers, (also called resident) stay on campus in the dorms at night, whereas day campers (also called "commuters") commute between campus and their home (or where they are staying) each day.
Do camps offer any discounts on the registration fees?
Some camps do offer discounts, such as for groups, Ohio State employees, sibling discounts, multi-camp discounts, military, etc. Please check the camp brochure for discount information or contact the Camps Office with any questions.
While discounts may be available for a camp, NCAA recruiting rules prohibit us from offering scholarships or other financial aid to campers.
Is a camper able to pay a pro-rated fee if the camper is not attending the entire camp?
We encourage campers to attend our camps from start to finish. Certain camps, however, will offer pro-rated fees to any camper who is not attending the entire camp. For example: A camper would like to register for a three-day camp but can only attend two days. A camp may permit the camper to pay a fee that is two-thirds the full camp rate. Please contact the Camps Office to determine whether the camp in which you are interested offers a pro-rated fee.
Are any scholarships or financial aid offered for the camp registration fee?
NCAA recruiting rules prohibit us from offering scholarships or other financial aid to campers. It is not permissible for boosters to provide expenses for individuals to attend any of the Buckeye Sports Camps. Expenses include, but are not limited to, lodging, meals, transportation, and/or camp tuition.
Can I hold a spot in camp for my child and then complete the registration later?
No, in order to reserve a spot in camp, a registration and the required payment must be submitted.
If a camp is full, do you have a waiting list?
Yes, you may email Buckeyecamps@osu.edu with the sport, camp, camper's name, grade and your contact information and request to be added to a waiting list.
Does OSU have camps at any locations other than the main campus?
At this time, all Ohio State camps are held on campus in Columbus.
Check Brochure for exact camp location.
What is Ohio State's federal tax ID?
The tax ID is 31-6025986.
Is an Ohio State representative of athletic interests (sometimes referred to as a booster) allowed to pay for a non-family member to attend camp?
It is not permissible for OSU boosters to provide any expenses for individuals to attend any camps conducted by the Ohio State Department of Athletics. Expenses include but are not limited to: lodging, meals, transportation, and/or camp registration fees. If you have questions, please contact the Ohio State Athletics Compliance Office at 614-292-2681.
Are parents, guardians, campers or other spectators permitted to film or photograph camp activities?
Parents, guardians and other spectators may take photographs during camp provided that: (1) they remain in the public spectator areas; (2) the photography does not interfere with camp activities; (3) they cease taking pictures if requested by a member of the camp staff; and (4) photographs of campers are only taken with their consent.
Campers may take pictures of camp staff and other campers (with their consent) at the conclusion of a camp.
The inappropriate use of cell phones, cameras, imaging and other digital devices is prohibited in showers, restrooms, changing room or other areas where privacy is expected by participants.
ONLINE REGISTRATION QUESTIONS
When will you receive my online registration?
Once you submit an online registration, it will be processed the following business day. At that time, the registration is reviewed to ensure that the camper is eligible for the selected camp and that all necessary information is complete. Once reviewed, if the registration is complete, the registration is accepted.
Why did I receive a message that my online registration has been "flagged or failed" by the processor for further review by the Buckeye Sports Camps staff?
If you see this message at the top of an online registration, then the order was unable to be processed either due to an incorrect billing address or card verification number. Your credit card will not be charged, but this means that your camper is not registered for camp. A failed online registration does not reserve a camper's spot in the camp. You may try again to register online, or you may print the camp registration form from the web site and mail it in with a check.
Why did I receive a message that my online registration has failed?
If you see this message at the top of a registration, then the order was unable to be processed. This failure is usually due to an invalid account number, insufficient funds, or a credit card being declined. Your credit card will not be charged, but this means that your camper is not registered for camp. A failed online registration does not reserve a camper's spot in the camp. You may try again to register online, or you may print the camp registration form from the web site and mail it in with a check.
REGISTRATION CONFIRMATION QUESTIONS
How soon will I receive confirmation for a camp registration?
Camp registrations that are mailed in are processed within five days of receipt, while online registrations are processed each morning. Registration confirmations are provided by email weekly, and we will use the email address provided on the registration form. Look for emails from Buckeyecamps@osu.edu for all camp communications. To ensure you receive these emails, please add that address to your Safe Senders List.
I received an email stating that my child is registered for camp. When will we receive additional details and instructions about camp?
The confirmation packet for a particular camp, referred to as Important Information for Registered Campers, will be posted on our web site closer to the start of camp. This packet should be reviewed prior to camp, as it contains all instructions for the camp along with the Parent Consent and Concussion forms that are required for all campers.
Please check your email regularly, as this is our primary method of communication with campers and their parents. Any additional information that we need to convey as your camp draws closer will be sent to you via the email address that you provide on the camp registration.
FOR OVERNIGHT CAMPERS
My camper is staying overnight at camp. When will we find out roommate assignments?
Roommate assignments will be released at check-in on the first day of camp. Each camper has the opportunity to request one roommate on their camp application. Such roommate requests will only be approved if BOTH persons request each other as roommates. While we do our best to accommodate each camper's request, we do not guarantee that roommate requests will be granted. There will be two campers in a room. Listing a roommate is not required.
What dorm will campers be staying in?
Dorm assignments are usually announced in your confirmation packet, which are posted and mailed out two weeks prior to camp. All overnight campers stay in air-conditioned dorms on campus.
Do you require campers to submit a key and damage deposit?
No, however, campers are financially responsible for any damage to university or camp property.
My camper needs to arrive early/depart late/stay on campus between camp sessions. Will the camp provide accommodations?
The availability of accommodations in these cases is dependent on the camp. Please contact Makena Lynch, Assistant Director of Buckeye Sports Camps, at email@example.com to inquire about a specific camp.
Are campers supervised at all times?
Campers are supervised at all times unless they are in their dorm rooms. At that time, camp staff will be nearby but not watching the campers directly.
COMING TO CAMP
What should my camper bring to camp?
Each camp's list of recommended items varies. For details, please refer to the confirmation packet on our website which will be posted two weeks prior to camp.
When and where do I drop off my camper on the first day? After the first day?
The drop-off and pick-up instructions, schedule, and locations will be provided in the confirmation packet on our website which will be posted two weeks prior to camp.
Where are the camps located?
Except as described in the camp's brochure, all instructional activities take place at Ohio State facilities. The exact location of camp activities will vary depending on the sport, so please refer the camp's web page for the confirmation packet on our website which will be posted two weeks prior to camp.
What should I do if I am running late for, or will miss, the camp's check-in?
Please call the Camps Office (614-247-2267) to notify us of when you believe you will be arriving on campus. We will provide you specific instructions for where to go.
Does my camper need to bring spending money?
While all meals are provided during camp for overnight campers, many campers like to buy snacks or have money for other activities the camp may have planned. Several camps also offer camp apparel for sale that campers may wish to purchase.
How is camp staff selected?
Each camp hires its own camp staff according to the needs of the respective Ohio State coaching staff. All camp staff must complete a rigorous screening process to be eligible to work a camp at Ohio State:
- Fingerprint Background Check: All camp staff undergo a fingerprint background check that searches BCI and FBI databases for arrest and conviction records.
- Standards of Behavior: All camp staff must agree to the Ohio State University Standards of Behavior for working in Activities and Programs with Minor Participants, which promote the safety and wellbeing of all activity/program participants.
- Child Safety Training: All camp staff must complete an online course educating them on the responsibilities of working with minors, including the reporting process in the event that they encounter any issues at camp.
- NFHS Concussion Training: All camp staff must complete an online course educating them on causes and symptoms of a concussion, so that they are able to diagnose and take action on any camper who may have suffered a concussion.
Can parents stay and watch camp?
Camps are generally open and parents may observe camp from a viewing area (not on the fields, courts, or mats).
Is merchandise available for sale at camp?
Several camps offer sport-specific apparel either through pre-camp sales or at camp. For questions about a specific camp, see the Important Information for Registered Campers.
Are meals provided at camp?
All meals are provided for overnight campers, and meals are usually provided for day campers. refer to the specific camp brochure or confirmation packet for details.
Where do campers eat?
Meal locations vary from camp to camp. Exact locations will be provided in the camp confirmation packet.
My camper has special dietary needs. Are you able to accommodate that, and who should I contact?
Yes, we are generally able to accommodate special dietary needs. Please email Makena Lynch, Assistant Director of Buckeye Sports Camps, at firstname.lastname@example.org with any requests at least 21 days prior to the start of camp.
Does my child need to have a physical prior to attending camp?
No, we do not require a physical. However, every camper is required to submit the Parent Consent and Concussion Forms in order to participate in camp.
Is an athletic trainer available for the campers?
We will have at least one athletic trainer or safety monitor on site and in the dorms. They are available 24 hours.
My camper has special medical needs. Who should I contact?
Please email Makena Lynch, Assistant Director of Buckeye Sports Camps, at email@example.com with any requests at least 21 days prior to the start of camp.
Can I modify the Parent Consent form before submitting it at check-in?
No, we are not permitted to accept modified versions of the Parent Consent Form.
Is health insurance required in order for a child to enroll in camp?
No, a camper's family is not required to carry health insurance in order for the child to register for camp. Insurance information is requested on the Parent Consent Form in case a camper is injured at camp, but insurance itself is not a requirement for participation in camp.
If my child is injured at camp and requires medical treatment, will the camp's secondary insurance pay his medical bills
Buckeye Sports Camps carries secondary insurance coverage which provides accident medical expense benefits (subject to policy limits) for usual and customary charges incurred in the treatment of covered camp injuries. Eligible covered expenses will be determined after benefits have been paid by other valid and collectible insurance. Therefore you must first submit your claim to your insurance company before you can submit a claim to our secondary insurance provider. This requirement to first submit a claim to your insurer includes expenses incurred at an Ohio State facility, provided by an Ohio State affiliated physician or other provider and City of Columbus ambulance services. When you receive your insurer's Explanation of Benefits Statement, contact Joel Swaney, Assistant Director of Buckeyes Sports Camps, at 614-688-5991 for instructions on filing a claim with our secondary insurance provider. Benefits for eligible expenses will only be paid per policy terms. Please note that you must file a claim with our secondary insurance provider within 90 days after the date of the injury.
PARKING AND TRANSPORTATION
General Parking Instructions at Ohio State: The use of University parking lots requires a permit at all times. Unless instructed otherwise, you should plan to purchase a temporary parking permit when you park on campus, including when using the parking lots near our camp athletic fields. When parking, please make sure your vehicle is in a legal, marked space. Parking fines are the responsibility of the vehicle owner.
Parking Permits can be obtained one of three ways:
- Pay-by-Plate machines are located throughout campus to allow visitors to purchase parking. Machines are clearly marked by directional signs.
- During the camp's check-in, at $7.75 per day.
- Download the Parkmobile app @ http://us.parkmobile.com/mobile-apps.
Do you provide transportation between the airport and campus?
Several camps do offer transportation to and from campus. Please refer to the camp's brochure or the confirmation packet for complete information about the availability of such transportation and any associated fees.
How do campers get around during camp?
Depending on the proximity of the athletic facilities with the dorms, campers will either be transported by bus or van, or they will be supervised as they walk.
CANCELLATIONS AND REFUNDS
What is your refund policy?
Each camp establishes its own refund policy. Please refer to each camp web page for the required notice for cancellations and any administrative fees.
Cancellations and refund requests must be submitted on the Refund Request Form, which may be accessed here.
What should I do if my camper cannot attend camp?
Please notify the Camps Office if your camper will be unable to attend camp, even if you will not be eligible for a refund. This will allow us to keep an accurate number of campers to expect for purposes of planning housing, meals, and staffing, and allow us to notify someone from the waiting list if necessary.
If my camper cannot attend camp, may I find someone to fill his/her spot?
No, a camp fee may not be transferred to any other camper.
How are refunds processed?
When you submit a refund request form to the Camps Office, the request must be reviewed and approved by the Camps Office and the camp director. Once approved, the refund will be processed. If the registration fee was paid by credit card, that card will be refunded. If the registration was paid by check, money order, or cash, the refund will be provided as a check. The process generally takes 1-2 weeks from the time we receive the refund request form. The 3% online processing fee is not refundable for ANY reason.
Do Ohio State coaches use their camps to recruit?
Our camps offer campers an opportunity to work closely with Ohio State's coaches. NCAA rules allow our coaches to have recruiting conversations with campers during camp. Recruiting videos or other materials should not be directed to the Camps Office.
Can I contact the coaches directly?
Yes, however, coaches must follow NCAA recruiting rules that establish when coaches may and may not have contact with a prospective student-athlete (anyone who has begun 9th grade). Therefore, even if you call a coach and leave a voicemail, the coach may not be permitted to respond. However, you may contact our Camps Office if it is a camp-related question.
CONTACTING THE CAMPS OFFICE
How can I receive information about upcoming camps?
Email Buckeyecamps@osu.edu with the sport and camp you are interested in, and you will be notified once information is available for the requested camp.
How do I contact the Camps Office?
The office is open 9:00am - 5:00pm, Monday through Saturday. Extended summer hours are 7:00 am - 7:00 pm from June 4-July 25.
(614) 247-CAMP (2267)
Buckeye Sports Camps
Fawcett Center, 7th Floor
2400 Olentangy River Rd.
Columbus, OH 43210
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